Macola® guides

Guides for working in Macola® itself rather than in a PULSE product. They are adapted from the white papers Leahy Consulting has written for Macola® users over four decades of supporting the software, and they apply whether or not you run any PULSE software.

Most cover Progression, ES and 10. Where the two generations differ, the guide splits and says which is which.

General ledger accounts

Which account Macola® will use, and where it looked to find it.

• Which G/L account will Macola® use? — The fallback order behind every posting, in one table
• The set-up screens that hold G/L accounts — All seven Macola® ES and 10 screens, with the full transaction tables for every account
• Material Cost Type and Material Cost Type/Location accounts — Setting the codes up for Production Order Processing
• Manual inventory transactions — Transfers, receipts, issues and adjustments
• Posting customer invoices — The four accounts Order Entry uses
• P/O receiving, A/P vouchering and POP reporting — The debits and credits at each of six stages
• Standard costing and POP value-added costs — Where the purchase price variance lands, and why suspense exists
• Entering a G/L account number — Adding an account to the Macola® ES chart of accounts
• Importing G/L transactions — The Progression ASCII layout and the ES CSV and XML import

Accounts payable

• Reconciling A/P with the general ledger — Two reports, two worksheets, and the four things that break it
• Open Item report versus Aging report — Which to use for what, and why the vendor file's buckets disagree with both
• How purchase price variance is calculated — Which PPV account is hit and where it came from
• Clearing the Received Not Invoiced report for direct payments — Without closing the whole purchase order
• Setting up electronic funds transfer — The ACH screen in Macola® ES, field by field
• Creating the Positive Pay extract file — Check fraud prevention, in two steps

Accounts receivable & cash

• Reconciling A/R to the general ledger — The report that breaks the balance out by A/R account
• Refunding money for returned merchandise — Getting cash back out when A/R has no way to pay it
• Where each section of the Bank Reconciliation report comes from — Six balances, four sources
• Credit card processing through Macola® — Gateway, processor, bank, and what installs where
• How Macola® ES finds the currency conversion factor — Two files, in order

Manufacturing & costing

• Posting Shop Floor Control transactions to the general ledger — The five-step daily routine
• Cost Master Maintenance field reference — Every field, and which of the four columns you are allowed to key

Purchasing

• Closing and purging a range of purchase orders — Close old purchase orders in bulk, clear the on-order quantities they leave behind, and move them to the history file

Running Macola® well

• Best practices for using Macola® — Sixteen practices from thirty years of Macola® customers
• Avoiding inventory integrity errors — Fifteen ways inventory drifts from the general ledger, and what to do about each
• What each date field on an order means — Order, ship, requested, promised and required-ship
• Making Macola® run faster — Purge, compress, archive, re-index
• The Lean office — Applying Lean principles with Macola®

Reference tables

• Flow of Macola® accounting transactions — What each processing step posts
• G/L journal source codes — Tracing an entry back to the program that made it
• The GBKMUT file and the other ES accounting tables — All 142 columns, plus the entry-screen cross-reference
• Macola® ES BankTransactions table reference — Ninety columns and four code sets

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The original white papers, technical notes and fact sheets these guides were built from are kept in the source document library.

Support & contact

Our team is glad to help with anything from a quick question to a full implementation.

• PULSE software support — (513) 723-8095 · [email protected]
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