Accounts payable

Guides for the A/P side of Macola® — reconciling to the general ledger, reading the two aging reports correctly, and paying vendors electronically. They are adapted from the white papers and technical notes Leahy Consulting has written for Macola® customers, and they apply to Progression, ES and 10 except where a page says otherwise.

Balancing and reporting

• Reconciling A/P with the general ledger — The two reports to print, the balancing worksheet, and the four things that put the subledger and the G/L out of step
• Open Item report versus Aging report — Why only one of them can be used for balancing, and why the vendor file's aging buckets disagree with both
• How purchase price variance is calculated — Which PPV account is hit, when, and where the account came from, under each costing method
• Clearing the Received Not Invoiced report for direct payments — Removing quantities and values that were paid directly, without closing the whole purchase order

Paying vendors

• Setting up electronic funds transfer — The ACH information screen in Macola® ES, and what each number becomes in the NACHA file
• Creating the Positive Pay extract file — Sending your bank the list of checks you actually wrote, so the ones you did not write bounce

Support & contact

Our team is glad to help with anything from a quick question to a full implementation.

• PULSE software support — (513) 723-8095 · [email protected]
• Sales & product questions — (513) 723-8091 · [email protected]
• Consulting & Macola services — (513) 723-8094 · [email protected]